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I. Updates for District CIT meeting (Lauren)
A. EASIS
1. Scenarios w/ be created. We will use these scenarios for campus demos.
2. Suggestion from Bronwen – watch Robo demo first then use EASIS.
3. Jim Devere sent bread crumb list on excel. Can be sorted by functional segment. Barbara or Lauren will send list to committee.
B. Self-Service
1. We will create a flyer for students with self-service information.
C. Requisites
1. New system will check for requisites if they are in SIS. Transcripts from other
sister colleges must be sent to the campus and uploaded for the requisite check to verify courses taken at other campuses.
2. Test scores – system may check test scores. We’re still waiting to here back
regarding this. Linda thought it was not going to be available functionality at start up.
3. Courses in progress – we are also waiting to here if the requisite check will verify
courses in progress but not completed.
4. Transcripts – we may need to begin evaluating all transcripts we receive.
5. These questions are being addressed by the Dean of Instruction.
D. EASIS Plus
1. Maricopa data
2. DO looking into who will get access.
E. Crystal Reports
1. Debra Sheldon in training today. Lydia going to next one. Next one not paid for by
DO.
2. Software – two to start with. $350 per copy. IT will purchase a copy for Debra per
Rich.
F. New CIT meeting schedule
1. more district CIT meetings per month
2. we may add more campus meetings as we have more information to report and items to address.
II. Training (Jennifer/Sylvia)
A. WLA (Web learning Assistant) being modified to MCCCD. (Jennifer)
B. Training team will sign up for different modules and walk through the chapter. (Jennifer)
C. We will be able to modify training for EMCC. (Sylvia)
D. There is a new trainer/advisor working on DO team (Linda Scott)
III. Go Live Prep
E. Need check sheet for campus readiness.
F. Spring Break is Go Live
1. Some Deans going to Presidents to ask for delay. (Ernie)
2. People on campus need to see the product.
3. How will faculty be involved? DO have said that Faculty Executive Council is involved (Ernie). Bronwen stated that campus faculty hasn’t received any information.
4. Can we have people take vacation during Go Live? (Ernie/Lauren)
III. Website
A. Rich & Debra meet.
1. IT will set Debra up with a template.
2. Link to committees
3. Debra will run ideas by Lauren and Angie
IV. College Implementation Plan
1. It has been updated.
2. We will continue to update it as needed
V. Council Updates
A. CE Council (Kirsten)
1. learning to create classes
2. Non credit is further along than the credit side.
B. Financial Aid Council (Lauren)
1. Ongoing debate regarding “Special Student” as to how it will look in the new system.
C. A & R Council (Barbara)
1. Readiness issue is highly discussed at council
2. GCC has made a list of what they must have before going live.
D. Recruitment (Daniel)
1. 3 C’s (Comments, Communication, & Checklists)
2. Need standard communication piece for all areas/programs to use
a. talked to Kim Mounts regarding a template
3. Daniel & Lauren will speak will faculty senate regarding using the 3 C’s.
Adjourned 10:25
Next Meeting – October 15, 2004
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