Deliveries to Campus

• ALL deliveries to the campus must be received by Joseph in the Receiving area at the Physical Plant. Inform all suppliers making deliveries to the campus, that ALL deliveries must be received by the Receiving area which can be easily accessed from Thomas road.
• If items are to be picked up directly from the supplier's site, the packing slip referencing the purchase order number should be faxed or sent intercampus to Receiving.
• Items are delivered to the campus daily after 1:00 pm.
• A copy of the packing slip is provided to the requester with every delivery.
• The requester or designee signature is required at time of delivery.
• Catalogs, schedules and phone books are delivered by Receiving.

Online Receiving

• Online receiving is an important part of the purchasing process.

• When purchase order items are online received it allows any invoices to be paid against the purchase order.  Online receiving is the equivalent to doing an "ok to pay" email on an invoice.

• Per the established invoicing procedures, items are online received within twenty-four hours of delivery to the requester. The requester should send an email to Joseph, within twenty-four hours of delivery, if the items have been damaged, a shortage/overage or substituted items were received in the delivery. When online receiving is completed, it signifies that the items match those listed on the packing slip which must also match the items on the purchase order.

• If you receive an Oracle Alert (CFS) titled: "OA007 Missing Receiving Information Alert" send an email to Joseph Salas providing delivery status of the items requiring online receiving referenced in alert.

Fed Ex