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Contacts for Invoices
Josh Cintron, Accounting
Assistant - (623) 935-8843 - EMCC Fiscal Services
Christina Brevik,
A/P Tech - (480) 731-8644 - District Accounts Payable - A/P
Invoices
Per District Policy and MCCCD Purchase Orders
all invoices
should be mailed to:
Maricopa Comm College Dist
Attn: Accounts Payable
2411 W 14th St
Tempe, AZ 85281-6942
When placing orders with Suppliers make sure that they understand
that the
Ship-To
is the EMCC address and the
Bill-To
is MCCCD Accounts Payable which is stated on the approved Purchase
Order. If you are receiving invoices at the EMCC address, please
contact the Supplier and have them change the Bill-To address to
MCCCD Accounts Payable.
Invoice Procedures
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Invoice sent to MCCCD Accounts Payable
from Supplier
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A/P Tech sends a copy of invoice to
Fiscal Services
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Fiscal Services will send the
Requisitioner a scanned copy of invoice as an attachment and
instructions via email
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Requisitioner verifies invoice
information (items received, price, order, etc.)
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Requisitioner verifies that there are
funds available on the PO to cover the full amount of the
invoice. If an increase to PO is needed, than the increase is
completed prior to moving on to step 6.
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Requisitioner Forwards the email to
Christina Brevik, christina.brevik@domail.maricopa.edu and cc
Joshua Cintron, Joshua.cintron@emcmail.maricopa.edu with the
following information (email should be in this exact format):
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Subject: Should auto fill
when Forward button is selected
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Body of Email:
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Supplier Name
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Invoice Number
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Purchase Order Number
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Invoice Amount
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Batch Date
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One invoice per email.
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Batch Date is the date written on
the A/P Action Needed stamp, if the invoice does not have a A/P
Action Needed stamp, Batch Date should indicate “via blue bag”
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Keep invoice copy and Ok to Pay email
for your records
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Christina Brevik enters information
into CFS and check is cut to Supplier
Things to Know.....
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